Search Virginia.gov:

• Home    
• News    
• Official Documents    
  • Authentications
  • Notary Commissions
  • Seals of the Commonwealth
  • Organization Registration
• State Government    
  • Appointments
  • Conflict of Interest
  • Lobbyists
  • Bluebook Reports
  • Bluebook Archives
  • State Organization Chart
• Judicial System    
  • Clemency
  • Extraditions
  • Service of Process
• Forms    
• SOC Office Information    
  • Office Staff
  • Katherine K. Hanley Bio
  • Contact Us
  • SOC Inquiry Form
  • Office Directions

 

SOC Forms

Below is a complete list of forms which are needed to initiate or complete the various state processes handled by the Secretary of the Commonwealth. Forms are grouped by category of process or service; each area heading also links back to detailed information on that subject.

Most forms are in Acrobat PDF format; some are also available in Microsoft Word format.  If you don't have the needed software to view these documents, our Web Policy page has the free download links.

Unless otherwise noted as a separate entry, all forms include instructions on how to fill them out.

Official Documents

Name of Form	Purpose	Acrobat	MS Word
Authentications
Authentications Request Form	To verify for foreign governments that a Virginia official is submitting authentic documents	pdf (18 k)	doc (30 k)
Notary
2009 Notary Application (effective July 1, 2009)	To become a Virginia notary	pdf (92 k)	doc (62 k)
Organization Registry
Organization Name Registration	To protect your organizational identity in Virginia	pdf (18 k)	n/a
Organization Motto Registration	To protect your organization's motto in Virginia	pdf (18 k)	n/a
Organization Logo Registration	To protect your organization's logo in Virginia	pdf (19 k)	n/a

State Government

Name of Form	Purpose	Acrobat	MS Word
Appointments
Pre-Appointment Application	To apply for board, commission and other appointments made by the Governor	pdf (74 k) (fillable)	doc (119 k)
Nomination Form	To nominate someone for an appointment	pdf (18 k)	doc (30 k)
Appointment Résumé Form	To formally submit a résumé for an appointment	pdf (45 k)	doc (107 k)
Appointment Vetting Form		pdf (62 k)	doc (116 k)
Appointment Oath of Office Form	To formally submit an oath of office before assuming appointed position	pdf (10 k)	doc (28 k)
Conflict of Interest / Disclosure
Statement of Economic Interest	To declare income, debt and other financial matters for a state or local government position	pdf (245 k)	doc (542 k)
Financial Disclosure Statement	To declare financial holdings for a state or local government position	pdf (46 k)	doc (86 k)
Disclosure of Real Estate Holdings	To declare real estate holdings for a local government position	pdf (45 k)	doc (43 k)
Lobbyists
Lobbyist Registration Form	To register as a lobbyist with the Commonwealth of Virginia	pdf (128 k)	n/a
Signature Verification Form	To attest to accuracy of all disclosure forms submitted	pdf (68 k)	n/a
Online Registration Signature Verification Form	To attest to accuracy of signature in order to complete registration for the online lobbyist applications	pdf (3 k)	n/a
Lobbyist Disclosure Statement	To disclose gifts and other lobbying activity for the year	pdf (32 k)	n/a
Lobbyist Disclosure Statement Instructions	Instructions for filling out the Lobbyist Disclosure Statement	pdf (62 k)	n/a

Judicial System

Name of Form	Purpose	Acrobat	MS Word
Clemency / Restoration of Rights
Short Application for Restoration of Rights (non-violent, non-drug offenses)	To petition for the restoration of certain civil rights lost upon felony conviction	pdf (51 k)	n/a
Long Application for Restoration of Rights (violent, drug distribution offenses)	To petition for the restoration of certain civil rights lost upon felony conviction	pdf (131 k)	n/a
Extraditions
Indicted Fugitve Extradition Application	To request a Governor's Warrant to extradite an indicted fugitive	n/a	doc (28 k)
Unindicted Fugitive Extradition Application	To request a Governor's Warrant to extradite an unindicted fugitive	n/a	doc (32 k)
Probation Violation Extradition Application	To request a Governor's Warrant to extradite a probation violator	n/a	doc (27 k)
Parole Violation Extradition Application	To request a Governor's Warrant to extradite a parole violator	n/a	doc(29 k)
Service of Process
Circuit Court Affidavit for Service of Process	To serve notice of pending litigation to a defendant	pdf (17 k)	n/a
District Court Affidavit for Service of Process	To serve notice of pending litigation to a defendant	pdf (123 k)	n/a